Staff Positions

Reports to: President

Scope and Purpose:

Responsible for the university president for a broad and complex set of assignments related to the duties of the president and the Office of the President; provides administrative support for all presidential activities and supporting the president and the university in a manner that reflects the president's priorities and the university's mission, goals, and values; demonstrates commitment to continuous quality improvement and to providing outstanding service to a variety of university stakeholders; maintains an overall standard of excellence for the Office of the President’s operations and staff support; performs other related duties as assigned.


Essential Duties and Responsibilities:

  • Assists the president in facilitating institutional leadership that fosters mutual respect and esteem among all constituencies of the university, and acts as a liaison and logistical support for and between the president, the Board of Trustees, and Dartmouth College.
  • Directs the work of the office based on the needs and requirements of the president in relation to the constituencies he/she serves while anticipating problems, critical issues, and opportunities as they arise and advises the president accordingly.
  • Reviews all communications coming to the president, and where appropriate, summarizes, prepares responds and/or redirects to the appropriate university officials.
  • Schedules and coordinates meetings, appointments, conferences, or teleconferences; prepares travel schedules and makes travel arrangements as necessary.
  • Establishes, organizes, and maintains files and records; reviews incoming correspondence; and composes correspondence or memoranda as required. Also, drafts meeting agendas and records minutes of meetings as directed and sets and keeps track of timelines, records, and materials as assigned.
  • Works with university leadership, external constituents, faculty and staff to resolve problems addressed to the president and handles sensitive issues that require confidentiality.
  • Supervises administrative and classified employees. Greets and assists scheduled or unscheduled guests to the University.
  • Fulfills additional responsibilities and duties as assigned including supporting office operations in the absence of other office staff.

Qualifications:
  • Bachelor’s degree or above required.
  • Fluency in English and Arabic (written and oral).

Experience:
  • Five years administrative experience required.
  • Two years administrative experience supporting a senior executive required.

Skills:
  • Knowledge of the higher education environment, rules, regulations, and procedures.
  • Ability to communicate effectively, to exercise sound judgment.
  • Ability to manage challenging situations to manage multiple priorities.
  • Ability to solve problems effectively, to interpret and apply policies and guidelines effectively and accurately.
  • Knowledge of Microsoft Office programs (Word, Excel, PowerPoint).

How to Apply:  
Interested applicants are encouraged to:

  • Submit a cover letter
  • Curriculum vitae 
  • Names and contact details of three personal references.  

In completing your application, please quote position code number in the email subject line:

Executive Assistant – EA/OP/01072019 

Information should be sent to careers@auk.edu.kw
 

Please Note:

  • The applicant must possess a valid and transferrable residency in Kuwait.
  • Only selected candidates will be contacted.  
Reports to: Director of Center for Continuing Education

Essential Duties and Responsibilities:

  • Serves as the first point of contact for the public regarding CCE programs and services.
  • Greets, assists and/or directs students, visitors, and the public.
  • Acts as a liaison between CCE clients and CCE career counselors.
  • Receives, directs, and relays telephone and fax messages.
  • Responds to queries from AUK community members, or the general public, or refers to the appropriate staff members.
  • Arranges the CCE mail-related issues.
  • Opens and date stamps all general correspondence.
  • Maintains the general filing system and files all correspondence.
  • Prepares for CCE and committee meetings.
  • Provides word-processing and secretarial support.
  • Maintains CCE clients’ database.
  • Prepares weekly and monthly reports (no. of calls, no. of visitors, etc.).
  • Enters information in CRM system.
  • Handles and follows up customer payments and installments.
  • Supports and assists CCE participation in events such as information nights, open houses, trade shows, and education fairs.
  • Participates in activities associated with the promotion of the University and CCE.
  • Handles all CCE administration jobs related to HR, Finance, and other AUK community members.

Qualifications:
  • Bachelor’s degree required.
  • 1-3 years’ experience in adult education and training field.
  • Must be proficient in computer use including Microsoft Office, e-mail, Moodle, SharePoint, and internet.
  • Excellent English and Arabic proficiency in oral and written communication skills.

How to Apply:  
Interested applicants are encouraged to submit:

  •  A cover letter 
  • Curriculum vitae 
  • Names and contact details of three personal references.  

In completing your application, please quote position code number in the email subject line:

Customer & Sales Support Officer - CSSO/CCE/04072019 

Information should be sent to careers@auk.edu.kw
 

Please Note:

  • Incomplete applications will not be considered.
  • The position will remain open until filled.
  • Only selected candidates will be contacted to schedule a screening phone interview.