Circulation
Students, faculty, and staff may borrow certain non-reference materials to enhance their academic, professional, and personal pursuits. The borrowing of materials is subject to the policy defined below.
1. Borrowing Privileges
Borrowing privileges are granted to students, faculty, and staff who are in possession of valid AUK ID cards, in addition to external users with a valid library membership. Borrowing privileges vary according to user and material type. If the due date falls on a day when the library is closed, the loan period will be extended until the next day the library is open.
Individuals are accountable for items borrowed on one’s ID. Library users should not lend their ID card or borrow items from other persons.
BORROWER TYPE |
MAXIMUM ITEMS |
BORROWING PERIOD |
AUK STUDENTS, FACULTY AND STAFF |
AUK Students |
5 items |
|
|
(5 books)
(3 media) |
21 days
7 days |
AUK Faculty |
20 items |
|
|
(20 books)
(5 media) |
120 days
7 days |
Adjunct Faculty |
20 items |
|
|
(20 books)
(5 media) |
28 days |
AUK Staff |
5 items |
|
|
(5 books)
(3 media) |
28 days
7 days |
Visiting Staff |
5 items |
|
|
(5 books)
(3 media) |
15 days
7 days |
EXTERNAL USERS/MEMBERS |
Faculty Spouse |
5 items |
|
|
(5 books)
(3 media) |
15 days
7 days |
Alumni |
(5 books)
(3 media) |
15 days
7 days |
CCE Student |
5 books |
15 days |
Organizational Member |
30 books |
28 days |
Visiting Researcher |
5 books |
15 days |
*Visiting Staff: Part-time employees, Fulbright visitors, interns, and employees on short-term contracts.
*Media = DVDs, videotapes, sound recordings.
Organizational membership is assessed and accepted based on a mutual signed agreement.
Non-circulating Materials
The following materials circulate only inside the library:
- Reference collection items
- Journals
- Newspapers
- Reserve collection
Only faculty can check out journals (1 title for 24 hours) manually through the library staff.
Reserve Items
Reserve collection includes all course books and materials that faculty members place on reserve for a specific course. Reserve materials cannot be checked out and they can be used only inside the library with a time limit of two hours. However, a student has to submit his/her ID card to the library staff for reserved items.
2. Renewals
The borrower is responsible for renewing his or her materials before the due date. All items are subject to recall 14 days after their first checkout date, and/or any time that the item has been reserved, or when requested by other borrowers. Items can be renewed one time by one of these ways:
- In person through the self-check machine located on the ground floor.
- By telephone: 1-802040 Ext.3070 & 3065
- By email: Library@auk.edu.kw
- Online through the library user account
3. Overdue Materials
Four overdue notices will be sent to the borrower’s email:
- Pre-overdue notice: 3 days prior to the due date
- First overdue notice: 1 day after the due date
- Second overdue notice: After 7 days (grace period)
- Final notice will be sent 14 days after the due date.
If the item has not been returned within the grace period, fines will start to accumulate from the first day past the due date. If the item has not been returned, borrowing privileges will be revoked until the overdue items have been returned.
Failure to receive an overdue notice does not exempt a borrower from the fine. Borrowers are responsible for knowing and observing the due date and should not be dependent upon library notices.
4. Lost or damaged items
Lost items should be reported promptly. If the library considers the item lost or damaged, the borrower will be charged the cost of that item in addition to a KD10 processing fee.
An exact copy of a lost or damaged item that is in new condition can be accepted as a replacement, along with a 5KD processing fee.
5. Fines
The fine for overdue materials is set at 0.250fils per day to a maximum of KD5 per item. For any unpaid fines, the borrower will receive one fine notice after the item is returned. If the fines are not paid, fines will be added to the borrower's AUK fees (in the case of students) or deducted from the borrower's salary (in the case of faculty and staff) and from the paid deposit for library members. If a student has unpaid fines, he or she will not be able to register for classes until the fines have been paid.